E
ECapacities vs Reflect Notes
Pricing, features, platforms and who each one suits — side by side.
C
Choose Capacities if…
- you need an API to build on
- you work on Web, Windows, Linux
- you're in its core audience: writers, researchers
R
Choose Reflect Notes if…
- you want open source you can self-host or audit
- you're in its core audience: writers, researchers
Side by side
Feature Capacities Reflect Notes
Pricing modelFreemiumFreemium
Starting price$9.99/mo—
Free plan
Free trial
API
Open source
Trains AI on your contentNo—
Data retentionAI providers store data only temporarily; no permanent storage of contentAudio file deleted once transcription completes and syncs to note
Security and compliance—GDPR
Local Markdown files—
Backlinks & graph
Meeting transcription—
AI Q&A over notes—
MCP connector—
End-to-end encryption—
Web clipper—
PlatformsWeb, macOS, Windows, Linux, iOS, Android, APImacOS, iOS
CategoryNotes & KnowledgeNotes & Knowledge
CompanyCapacities Labs GmbHReflect App LLC
Based inGermanyUnited States
Founded2022—
Part of——
Key features
C Capacities
- Custom object types with properties
- Backlinks, graph view and daily notes
- Related content and unlinked mention detection (Pro)
- AI assistant and image, PDF, weblink analysis (Pro)
- Task management with actions to Todoist and Things (Pro)
- AI Chat Connectors for ChatGPT, Claude and Cursor (Pro)
- Import/export to Markdown, CSV and more
- Capture via WhatsApp, Telegram, Twitter and email
R Reflect Notes
- Daily notes with backlinked, networked notes
- Local Markdown files in a folder you choose
- Sync via iCloud Drive or Git
- Web clips and audio memo capture
- Search across past notes
- AI answers linked to source notes, using your own API key
- AI summaries, grammar fixes, custom prompts and transcription
- Import notes from Reflect Classic
Plans and prices
From each vendor's site. Prices change — confirm before buying.
Capacities
Capacities BasicFree
Capacities Pro$9.99/month
Capacities Believerfrom $12.49/month
Plus AI Power-Up$8.33/month billed annually
Reflect Notes
MacFree
iPhone & iPadLocal pricing on the App Store
Strengths and limitations
Capacities
- Free plan includes unlimited objects, sync and offline support
- Apps for web, Mac, Windows, Linux, iOS and Android
- Full export to standard formats
- EU hosting, GDPR compliant
- AI, tasks, whiteboards and API require a paid plan
- Pro includes only a light AI budget; regular use needs the Plus add-on
- Built for individuals, not team collaboration; sharing is view-only
- Free plan media uploads capped at 5 GB, then 100 MB/month
Reflect Notes
- Mac app is free with no subscription
- Open source, with code on GitHub
- Notes stored as local Markdown files
- AI requests go directly to your own provider
- No Windows, Android or web app listed
- iPhone and iPad app needs a paid subscription
- AI features need your own API key, and provider charges are billed separately
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Built from each vendor's public website; we haven't tested them hands-on. Editorial policy