C
CProductivity AI toolsFull list
Meetings, documents, email and planning.
64 tools34 with a free plan23 with an API4 open source
64 tools
CC
Free, from $12/mo
C
Online design platform with templates and AI tools for individuals and teams
Graphic DesignFree plan
E
EE
Free, from $14.99/mo
E
Notes, tasks and calendar in one app, with AI search and transcription
Notes & KnowledgeFree plan
N
NN
Freemium
N
AI research notebook that answers questions from the sources you upload
Research AssistantsFree plan
N
NN
Freemium
N
AI agents, search and meeting notes built into the Notion workspace for teams
Notes & KnowledgeFree planAPI
F
FF
Free, from $10/mo
F
AI notetaker that records, transcribes and summarizes team meetings
Meeting NotesFree planAPI
O
OAI meeting notetaker with live transcription, summaries and CRM follow-ups
Free, from $8.33/mo
O
Free, from $8.33/mo
O
AI meeting notetaker with live transcription, summaries and CRM follow-ups
Meeting NotesFree planAPI
S
SS
Free, from $29/mo
S
Reads documents, web pages and books aloud with 1,000+ AI voices
Text to SpeechFree planAPI
G
GG
Freemium
G
AI tool that creates presentations, documents and websites from a prompt
PresentationsFree planAPI
B
BAI presentation software with auto-aligning slides and brand controls for teams
From $14.50/mo
B
From $14.50/mo
B
AI presentation software with auto-aligning slides and brand controls for teams
Presentations
F
FAI notetaker that records, transcribes and summarizes Zoom, Meet and Teams calls
Free, from $15/mo
F
Free, from $15/mo
F
AI notetaker that records, transcribes and summarizes Zoom, Meet and Teams calls
Meeting NotesFree planAPI
G
GBot-free AI notepad that turns your meeting notes into summaries and actions
Free, from $14/mo
G
Free, from $14/mo
G
Bot-free AI notepad that turns your meeting notes into summaries and actions
Meeting NotesFree planAPI
S
SS
Free, from $12/mo
W
WW
Free, from $12/mo
W
Voice dictation that turns speech into clean, formatted text in any app
TranscriptionFree plan
G
GG
Contact
G
Revenue AI platform that captures sales interactions and automates follow-up
Sales Assistants & CRM
G
GG
Contact
G
Hiring platform with ATS, sourcing, Voice AI interviews and fraud detection
HR & RecruitingAPI
M
MSearchable local snapshots of your screen history on Windows 11 Copilot+ PCs
See site
M
See site
M
Searchable local snapshots of your screen history on Windows 11 Copilot+ PCs
Personal Assistants
G
GG
Free, from $20/mo
G
Desktop app for running open-source language models locally and privately
Local & Open ModelsFree plan
N
NAI meeting notetaker that transcribes, summarizes and builds slides from calls
Free, from $8.17/mo
N
Free, from $8.17/mo
N
AI meeting notetaker that transcribes, summarizes and builds slides from calls
Meeting NotesFree plan
R
RDeepfake detection for audio, video and images, with API and meeting protection
From $280/mo
R
From $280/mo
R
Deepfake detection for audio, video and images, with API and meeting protection
Security & FraudAPI
V
VV
Free, from $12.25/mo
V
AI content platform for branded presentations, documents and infographics
PresentationsFree plan
H
HH
Contact
P
PP
See site
K
KK
Free, from $12.99/mo
K
AI flashcards, notes and exam prep built from lectures, PDFs and videos
Learning & TutoringFree plan
S
SS
Freemium
S
Google Slides, PowerPoint and Canva templates plus an AI presentation maker
PresentationsFree plan
Productivity tools compared
From each vendor's own pages, re-checked every two months. Of 37 tools we checked, 10 of 18 that state a policy don't train AI on your content, and 18 hold SOC 2 or ISO 27001.
How to choose productivity tools
Start with the job, because this category covers very different work: meeting notes, slide decks, contracts and trade-specific scheduling. Then compare the options on these points:
- Where your data goes. Meetily transcribes and summarizes on your device, and Screenpipe records screen and audio locally. Granola and Tactiq are bot-free, so no bot joins your call, but that doesn't by itself mean processing is local.
- Pricing model. Zotero is free. Granola, Fathom and Gamma are freemium, while Plus AI offers a free trial. Ironclad, Harvey AI and Luminance require contacting the vendor for pricing.
- Platform fit. Plus AI works inside PowerPoint and Google Slides, and Tactiq is available as a Chrome extension. Evernote covers web, mobile and desktop, while Microsoft Recall runs only on Windows 11 Copilot+ PCs.
- API and open source. Fathom, Gamma and Ironclad list an API. Meetily, Screenpipe and Zotero are open source.
We haven't tested these tools, so confirm the details with each vendor before you commit.
Frequently asked questions
Are there free productivity tools here?
Zotero is the only tool listed as fully free, and it is also open source. Many others are freemium, including Canva, Granola, Fathom, Tactiq, Gamma, Evernote and Slidesgo. Plus AI and Spectora offer free trials rather than a free tier.
How much do these tools cost?
Listed starting prices run from $10/mo (Plus AI, Meetily and Slides AI) to $199/mo (Weave). Most tools with a listed starting price, such as Canva, Granola, Fathom and Wispr Flow, begin between $10 and $21/mo. ALICE Technologies, Ironclad, Harvey AI, Salesloft, WebPT and Luminance require contacting the vendor for pricing. We have no pricing information for Prezi AI, Microsoft Recall or 7shifts.
What should I look for in a meeting notes tool?
Check how it captures the call, which meeting apps it supports and where it handles your data. Granola and Tactiq are bot-free, Fathom records Zoom, Meet and Teams calls, and Meetily transcribes on your device. If you want to connect it to other software, Granola and Fathom list an API.
What are the alternatives to Gamma for presentations?
Plus AI works inside PowerPoint and Google Slides, and Slides AI creates presentations in the same two apps. PopAI turns prompts, PDFs and docs into editable slides, while Presentations AI turns prompts, documents and URLs into branded PowerPoint decks. Slidesgo offers templates plus an AI presentation maker, and Prezi AI focuses on interactive slides and live audience engagement.