E
ECapacities vs Notion AI
Pricing, features, platforms and who each one suits — side by side.
C
Choose Capacities if…
- you work on macOS, Windows, Linux
- you're in its core audience: writers, researchers
N
Choose Notion AI if…
- you're in its core audience: teams using notion, knowledge workers
Side by side
Feature Capacities Notion AI
Pricing modelFreemiumFreemium
Starting price$9.99/mo—
Free plan
Free trial
API
Open source
Trains AI on your contentNoNo
Data retentionAI providers store data only temporarily; no permanent storage of contentFree/Plus/Business: AI providers keep data 30 days or fewer; Enterprise zero retention
Security and compliance—GDPR, CCPA, HIPAA
Backlinks & graph
Meeting transcription
AI Q&A over notes—
MCP connector—
Web clipper—
Shared workspaces—
PlatformsWeb, macOS, Windows, Linux, iOS, Android, APIWeb
CategoryNotes & KnowledgeNotes & Knowledge
CompanyCapacities Labs GmbHNotion Labs, Inc.
Based inGermanyUnited States
Founded2022—
Part of——
Key features
C Capacities
- Custom object types with properties
- Backlinks, graph view and daily notes
- Related content and unlinked mention detection (Pro)
- AI assistant and image, PDF, weblink analysis (Pro)
- Task management with actions to Todoist and Things (Pro)
- AI Chat Connectors for ChatGPT, Claude and Cursor (Pro)
- Import/export to Markdown, CSV and more
- Capture via WhatsApp, Telegram, Twitter and email
N Notion AI
- Notion Agent for multi-step page and database tasks
- Custom Agents running on triggers or schedules
- Enterprise Search with cited answers across connected apps
- AI Meeting Notes with transcription and summaries
- Research Mode for detailed reports
- Database Autofill and AI blocks
- Admin controls and AI usage analytics
- Workers (beta) for custom code extensions
Plans and prices
From each vendor's site. Prices change — confirm before buying.
Capacities
Capacities BasicFree
Capacities Pro$9.99/month
Capacities Believerfrom $12.49/month
Plus AI Power-Up$8.33/month billed annually
Notion AI
FreeFree
Plus£8.50 per member/mo
Business£16.50 per member/mo
EnterpriseCustom
Custom Agents add-on$10 per 1,000 Notion credits
Strengths and limitations
Capacities
- Free plan includes unlimited objects, sync and offline support
- Apps for web, Mac, Windows, Linux, iOS and Android
- Full export to standard formats
- EU hosting, GDPR compliant
- AI, tasks, whiteboards and API require a paid plan
- Pro includes only a light AI budget; regular use needs the Plus add-on
- Built for individuals, not team collaboration; sharing is view-only
- Free plan media uploads capped at 5 GB, then 100 MB/month
Notion AI
- Free and Plus plans include a limited trial of Notion AI
- No training on customer data; zero data retention on Enterprise
- Connects to Slack, Google Drive, GitHub and Asana
- Plus is free for students and educators
- Full Notion Agent, meeting notes and search require the Business plan
- Custom Agents cost extra after the free trial ($10 per 1,000 credits)
- Enterprise Search is still in beta
More comparisons
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Built from each vendor's public website; we haven't tested them hands-on. Editorial policy