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NMeeting Notes AI toolsFull list
Record, transcribe and summarize meetings.
18 tools14 with a free plan11 with an API3 open source
Best ofShort on time? Our shortlist with picks and trade-offsTop 9 AI Meeting & Productivity Tools in 2026: Ranked by How Much Time They Actually SaveN 
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18 tools
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Freemium
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AI agents, search and meeting notes built into the Notion workspace for teams
Notes & KnowledgeFree planAPI
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FF
Free, from $10/mo
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AI notetaker that records, transcribes and summarizes team meetings
Meeting NotesFree planAPI
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OAI meeting notetaker with live transcription, summaries and CRM follow-ups
Free, from $8.33/mo
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Free, from $8.33/mo
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AI meeting notetaker with live transcription, summaries and CRM follow-ups
Meeting NotesFree planAPI
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FAI notetaker that records, transcribes and summarizes Zoom, Meet and Teams calls
Free, from $15/mo
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Free, from $15/mo
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AI notetaker that records, transcribes and summarizes Zoom, Meet and Teams calls
Meeting NotesFree planAPI
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GBot-free AI notepad that turns your meeting notes into summaries and actions
Free, from $14/mo
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Free, from $14/mo
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Bot-free AI notepad that turns your meeting notes into summaries and actions
Meeting NotesFree planAPI
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Free, from $12/mo
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Voice dictation that turns speech into clean, formatted text in any app
TranscriptionFree plan
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Contact
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Revenue AI platform that captures sales interactions and automates follow-up
Sales Assistants & CRM
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GG
Contact
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Hiring platform with ATS, sourcing, Voice AI interviews and fraud detection
HR & RecruitingAPI
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NAI meeting notetaker that transcribes, summarizes and builds slides from calls
Free, from $8.17/mo
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Free, from $8.17/mo
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AI meeting notetaker that transcribes, summarizes and builds slides from calls
Meeting NotesFree plan
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RDeepfake detection for audio, video and images, with API and meeting protection
From $280/mo
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From $280/mo
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Deepfake detection for audio, video and images, with API and meeting protection
Security & FraudAPI
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SS
Contact
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Revenue platform that turns buyer signals into prioritized actions for sales teams
Sales Assistants & CRM
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TMeeting agent that files issues, drafts emails and updates your CRM during calls
Free, from $20/mo
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Free, from $20/mo
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Meeting agent that files issues, drafts emails and updates your CRM during calls
Meeting NotesFree planAPI
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Freemium
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Free, from $21/mo
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Local screen and audio recording that gives AI tools searchable context
Personal AssistantsFree planAPIOpen source
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Freemium
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AI meeting notes with no bot in the call, plus chat and CRM follow-ups
Meeting NotesFree planAPI
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LAI assistant that remembers your screen, meetings and apps and acts on them
Free, from $17/mo
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Free, from $17/mo
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AI assistant that remembers your screen, meetings and apps and acts on them
Personal AssistantsFree plan
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Free, from $10/mo
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Open-source meeting recorder that transcribes and summarizes on your device
Meeting NotesFree planOpen source
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OOpen-source voice dictation and bot-free meeting notes with on-device models
Free, from $6.67/mo
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Free, from $6.67/mo
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Open-source voice dictation and bot-free meeting notes with on-device models
TranscriptionFree planAPIOpen source
Meeting Notes tools compared
From each vendor's own pages, re-checked every two months. Of 18 tools we checked, 8 of 14 that state a policy don't train AI on your content, and 14 hold SOC 2 or ISO 27001.
| Tool | Bot-free recording | In-person mobile recording | Speaker labels | Chat across meetings | CRM sync | MCP server | Custom note templates | Call analytics |
|---|---|---|---|---|---|---|---|---|
| OOtter.ai | ||||||||
| FFireflies.ai | — | — | ||||||
| WWispr Flow | — | — | — | — | ||||
| GGranola | — | |||||||
| FFathom | — | |||||||
| GGong | — | — | — | — | — | — | — | |
| NNotta | — | |||||||
| TTana | — | — | — | — | — | |||
| TTactiq | — | |||||||
| JJamie | — | |||||||
| MMeetily | — | — | — | — | ||||
| OOpenWhispr | — | — | — | — |
— means the vendor's site doesn't say.
How to choose meeting notes tools
Capture method is the first thing to check. Granola, Jamie, Tactiq and OpenWhispr are listed as bot-free, while Jamie also covers in-person calls.
Data location matters if recordings are sensitive. Meetily and OpenWhispr are open source and work on-device, and Meetily can also be self-hosted. Screenpipe is another open-source option, but it records screen and audio locally to give AI tools context rather than focusing on meeting notes.
Platform fit narrows the list quickly. Otter.ai and Notta cover web, mobile, desktop and Chrome. Tactiq only runs as a Chrome extension and on the web, and Meetily is desktop or self-hosted.
Pricing and integration finish the comparison. Most tools here are freemium, with listed paid plans from $6.67/mo (OpenWhispr) to $21/mo (Screenpipe). Gong and Salesloft are sales platforms with contact-only pricing. If transcripts need to reach other systems, look for an API: Fireflies.ai, Otter.ai and Fathom list one, while Notta and Tactiq don't.
Frequently asked questions
Are there free AI meeting notes tools?
Many tools in this category are freemium, including Fireflies.ai, Otter.ai, Granola, Fathom, Notta, Jamie, Tactiq and Meetily, so they offer some level of free access. We don't list free-plan limits, so check each tool's pricing page. Meetily, OpenWhispr and Screenpipe are also open source.
How much do meeting notes tools cost?
Listed paid plans for most freemium tools start between $6.67/mo (OpenWhispr) and $21/mo (Screenpipe), with Notta at $8.17/mo, Otter.ai at $8.33/mo and Fireflies.ai at $10/mo. Resemble AI, a deepfake detection tool with meeting protection, starts at $280/mo. Gong, Salesloft and Greenhouse require you to contact them for pricing, and no starting price is listed for Jamie, Notion AI or Tactiq.
What should I look for in a meeting notes tool?
Check whether it is bot-free, whether it runs on your devices, and whether you need an API or on-device processing. It also helps to match the tool to your workflow: Otter.ai, Jamie and Tana mention CRM follow-ups or updates, while Notion AI is built into the Notion workspace.
What are the alternatives to a dedicated AI notetaker?
Notion AI adds meeting notes to the Notion workspace, and Littlebird AI is an assistant that remembers your screen, meetings and apps. Screenpipe records screen and audio locally to give AI tools searchable context. Sales teams can look at Gong, which captures sales interactions and automates follow-up. For voice dictation rather than meeting notes, there is Wispr Flow.