E
ECapacities vs Tana
Pricing, features, platforms and who each one suits — side by side.
C
Choose Capacities if…
- you want the lower entry price ($9.99/mo vs $20/mo)
- you work on Web, macOS, Windows
- you're in its core audience: writers, researchers
T
Choose Tana if…
- you're in its core audience: ai-native product and engineering teams, founders
Side by side
Feature Capacities Tana
Pricing modelFreemiumFreemium
Starting price$9.99/mo$20/mo
Free plan
Free trial
API
Open source
Trains AI on your contentNoYes, unless you opt out
Data retentionAI providers store data only temporarily; no permanent storage of contentUser content kept until you remove it or while you're a registered user
Security and compliance—SOC 2
Updates, last 90 days—2
Backlinks & graph—
Meeting transcription—
MCP connector—
PlatformsWeb, macOS, Windows, Linux, iOS, Android, APIAPI
CategoryNotes & KnowledgeMeeting Notes
CompanyCapacities Labs GmbHTana Labs, Inc.
Based inGermanyUnited States
Founded2022—
Part of——
Key features
C Capacities
- Custom object types with properties
- Backlinks, graph view and daily notes
- Related content and unlinked mention detection (Pro)
- AI assistant and image, PDF, weblink analysis (Pro)
- Task management with actions to Todoist and Things (Pro)
- AI Chat Connectors for ChatGPT, Claude and Cursor (Pro)
- Import/export to Markdown, CSV and more
- Capture via WhatsApp, Telegram, Twitter and email
T Tana
- Botless capture of Zoom, Teams and Google Meet calls
- Files issues to Linear, Jira or GitHub during calls
- Drafts follow-up emails and updates HubSpot
- Shared knowledge graph of decisions, owners and customers
- Live answers and research during meetings
- MCP server and public API for agents
- Proposals shown for approval, including diffs to the graph
- Supports 33 languages
Plans and prices
From each vendor's site. Prices change — confirm before buying.
Capacities
Capacities BasicFree
Capacities Pro$9.99/month
Capacities Believerfrom $12.49/month
Plus AI Power-Up$8.33/month billed annually
Tana
Free$0
Pro (early bird)$20 per user/month (regular $30)
BusinessFrom $35 per user/month
Strengths and limitations
Capacities
- Free plan includes unlimited objects, sync and offline support
- Apps for web, Mac, Windows, Linux, iOS and Android
- Full export to standard formats
- EU hosting, GDPR compliant
- AI, tasks, whiteboards and API require a paid plan
- Pro includes only a light AI budget; regular use needs the Plus add-on
- Built for individuals, not team collaboration; sharing is view-only
- Free plan media uploads capped at 5 GB, then 100 MB/month
Tana
- No bot joins calls; capture runs on your machine
- Free plan includes 5 hosted meetings a month
- 30-day free trial with no credit card required
- SOC 2 Type 2 and GDPR compliant, with no training on your data
- Free plan is limited to 50 AI queries
- HIPAA compliance not expected until Q1 2027
- Google Workspace and Microsoft 365 integrations are still marked coming soon
- Supported operating systems for the desktop app are not listed
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Built from each vendor's public website; we haven't tested them hands-on. Editorial policy