E
EReflect Notes vs Tana
Pricing, features, platforms and who each one suits — side by side.
R
Choose Reflect Notes if…
- you want open source you can self-host or audit
- you work on macOS, iOS
- you're in its core audience: writers, researchers
T
Choose Tana if…
- you need an API to build on
- you're in its core audience: ai-native product and engineering teams, founders
Side by side
Feature Reflect Notes Tana
Pricing modelFreemiumFreemium
Starting price—$20/mo
Free plan
Free trial
API
Open source
Trains AI on your content—Yes, unless you opt out
Data retentionAudio file deleted once transcription completes and syncs to noteUser content kept until you remove it or while you're a registered user
Security and complianceGDPRSOC 2
Updates, last 90 days—2
Local Markdown files—
Backlinks & graph—
AI Q&A over notes—
End-to-end encryption—
Web clipper—
PlatformsmacOS, iOSAPI
CategoryNotes & KnowledgeMeeting Notes
Rank in its category—#6 of 9
CompanyReflect App LLCTana Labs, Inc.
Based inUnited StatesUnited States
Founded——
Part of——
What you'd pay
The cheapest plan that fits, per month, billed yearly where the plan offers it.
| Team size | Reflect Notes | Tana |
|---|---|---|
| 1 person | no published plan | $20 Pro (early bird) |
| 5 people | no published plan | $100 Pro (early bird) |
| 20 people | no published plan | $400 Pro (early bird) |
What the free plans include
Reflect Notes
- Mac app is free, no subscription required
- iPhone and iPad app requires a paid subscription
- Optional AI requires your own API key; provider charges are separate
Tana
- Host 5 meetings a month with AI transcripts and summaries
- Connect 1 calendar
- 50 AI queries
Key features
R Reflect Notes
- Daily notes with backlinked, networked notes
- Local Markdown files in a folder you choose
- Sync via iCloud Drive or Git
- Web clips and audio memo capture
- Search across past notes
- AI answers linked to source notes, using your own API key
- AI summaries, grammar fixes, custom prompts and transcription
- Import notes from Reflect Classic
T Tana
- Botless capture of Zoom, Teams and Google Meet calls
- Files issues to Linear, Jira or GitHub during calls
- Drafts follow-up emails and updates HubSpot
- Shared knowledge graph of decisions, owners and customers
- Live answers and research during meetings
- MCP server and public API for agents
- Proposals shown for approval, including diffs to the graph
- Supports 33 languages
Plans and prices
From each vendor's site. Prices change — confirm before buying.
Reflect Notes
MacFree
iPhone & iPadLocal pricing on the App Store
Tana
Free$0
Pro (early bird)$20 per user/month (regular $30)
BusinessFrom $35 per user/month
Strengths and limitations
Reflect Notes
- Mac app is free with no subscription
- Open source, with code on GitHub
- Notes stored as local Markdown files
- AI requests go directly to your own provider
- No Windows, Android or web app listed
- iPhone and iPad app needs a paid subscription
- AI features need your own API key, and provider charges are billed separately
Tana
- No bot joins calls; capture runs on your machine
- Free plan includes 5 hosted meetings a month
- 30-day free trial with no credit card required
- SOC 2 Type 2 and GDPR compliant, with no training on your data
- Free plan is limited to 50 AI queries
- HIPAA compliance not expected until Q1 2027
- Google Workspace and Microsoft 365 integrations are still marked coming soon
- Supported operating systems for the desktop app are not listed
More comparisons
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MSearchable local snapshots of your screen history on Windows 11 Copilot+ PCs
See site
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See site
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Searchable local snapshots of your screen history on Windows 11 Copilot+ PCs
Personal Assistants
L
LAI assistant that remembers your screen, meetings and apps and acts on them
Free, from $17/mo
L
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S
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Facts from each vendor's public pages, prices checked Oct 26, 2026. Editorial policy